Reference for Program Directors and Residency Coordinators
PLASTIC SURGERY PROGRAM DIRECTORS and RESIDENCY COORDINATORS
Thank you for all your efforts to help residents transition from residency training to Board certification. The processes are different and the experience and knowledge that you provide is crucial. Many program directors and coordinators are new to the process and believe that the Residency Review Committee for Plastic Surgery (RRC-PS) program requirements cover everything during residency and that Board requirements are not effective until after graduation. This couldn’t be farther from the truth. There are Board requirements that must be met during residency training. Failure to follow these requirements may delay or deny the resident admissibility to the Board’s certification process. Several of the requirements that repeatedly cause issues are explained below.
Resident Registration and Evaluation of Training Form
The Board Office has been working to identify all graduating senior residents and this has resulted in the discovery of numerous issues of missing evaluations and approvals. The most frequent missing documentation is an approved Resident Registration and Evaluation of Training Form. This is required of all residents including residents in Integrated programs.
- For Integrated residents the Resident Registration and Evaluation of Training Form should be submitted and approved during the first year of training.
- For Independent residents the Resident Registration and Evaluation of Training Form should be submitted and approved before beginning an Independent plastic surgery residency.
The Resident Registration and Evaluation of Training Form can also be found on the Residents tab.
The Board has established training requirements for transfers into an Integrated program. All transfers of any type at any level must be approved by the Board prior to the transfer.
No transfers are allowed into Independent plastic surgery programs. As of July 1, 2015, the Board eliminated the 3 year combined/coordinated pathway into plastic surgery residency training. No resident may transfer into an Integrated residency at the beginning of the PSY-IV level unless they have completed full residency training in General Surgery, Vascular Surgery, Neurological Surgery, Orthopaedic Surgery, Otolaryngology, Thoracic Surgery or Urology, sufficient to qualify for certification in that surgical discipline. This is to ensure that all of the requirements have been met to allow the resident to enter the ABPS certification process. Prior to the transfer taking place, the resident must submit the following to the Board Office for review and approval:
- Letter from the current program director indicating the exact dates of training and monthly rotations that will be completed at the time of the transfer;
- Letter from the accepting Integrated plastic surgery program director indicating the acceptance of the transferring resident, what level of training the resident will start at and how any deficiencies in the required rotations will be completed; and
- Completed Resident Registration and Evaluation of Training Form, Processing Fee as listed in the Fee Schedule and photocopy of medical school diploma.
The RRC-PS developed and the Board agreed to an approval application for international rotations. This application available on the ACGME website must also be submitted to the ABPS at the same time as submission to the RRC-PS. The ABPS requires that the application be submitted at least 90 days prior to the planned rotation. Failure to do so may result in the rotation not counting towards the 48 weeks of clinical rotations per year required by the ABPS. The following must be submitted to the Board Office:
- RRC-PS Application
- Letter of request – detailing the resident's name, PSY level, dates of rotation, faculty member accompanying the resident, if applicable
- RRC-PS approval letter
- Letter addressed to the Boad's Executive Director, Keith E. Brandt, MD, requesting ABPS approval.
Please remit material directly to the Board Office, email@example.com for processing.
For research rotations during training, the Board will allow a total of 12 weeks of research during a six-year program and allow a total of 6 weeks of research during a three-year program. These research weeks can be considered as a part of the required 48 weeks of training per training year.
All training requirements must be completed for a 48-week full time residency training year.
Hardship Leave (medical, maternity, paternity, etc.)
The Board understands that extended leaves of absence cannot always be planned. The Board allows averaging of the 4 non-clinical weeks each year to make up for extended leaves.
All unused non-clinical weeks remaining in the individual’s training must be applied towards the extended leave before an individual would be considered for the Hardship Leave.
If a resident requires an unexpected extended leave in the last 2 years of either an Integrated or Independent residency and they do not have enough non-clinical weeks remaining, the program director should request from the Board approval of a Hardship Leave. In certain circumstances the Board will accept only 94 weeks of clinical training in the last 2 years if the hardship leave occurs in the last 2 years of residency. This hardship leave is only available to those residents with documented extended leaves.
If you have any questions regarding the Board’s training, examination or certification requirements, please contact Gwen A. Hanuscin, Examination and Projects Coordinator at the Board Office at firstname.lastname@example.org.
Keith E. Brandt, M.D.
2017-2018 Booklet of Information